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Cancellation Frequently Asked Questions - GBTA Convention 2020

Cancellation Frequently Asked Questions

 

 

 

GENERAL

 

 

Why is GBTA canceling the GBTA Convention 2020 in Denver, CO?

Unfortunately, as COVID-19 cases have spiked and concerns for public health have mounted in the U.S. and worldwide, the Colorado Convention Center will be used as a temporary medical facility through December 31, 2020 and therefore is not available to GBTA for our selected dates in November so the venue had to cancel our event.

While GBTA Convention 2020 cannot be held in Denver, what about other venues or other States?

The size and complexity of the GBTA Convention demands years of advance planning, logistics, and contract. A Convention of this scale cannot be moved, re-envisioned and re-planned in a few months. Precious few venues can accommodate a convention the size of the GBTA Convention. Unfortunately, no suitable venues are available. Thus, the convention has been cancelled.

What about a shifting to a virtual event?

GBTA Convention is the biggest event in the business travel calendar. It attracts more than 7,000 attendees from 50 countries all over the world. The event takes years of planning and is formatted to deliver a dynamic attendee experience in a face-to-face environment. While virtual events have their place, such a format simply won’t work for an event like Convention. It’s not as simple as lifting content from one format and recasting it to work digitally. GBTA prides itself on delivering world-class education, content and networking – features that cannot be shifted to the virtual environment on short notice, if at all.

Will GBTA be hosting any other events?

Throughout the pandemic, GBTA has continued to provide members with timely and informative content, including our GBTA Collaboratory, industry forum series, polls disseminated worldwide, webinars and virtual cocktail parties. This activity will continue.

Where will the Convention 2021 take place?

The event will be held July 17-21, 2021, in Orlando, FL.

Will my registration get transferred to GBTA Convention 2021 in Orlando, FL?

GBTA will automatically transfer your registration to GBTA Convention 2021 in Orlando, FL. No further action is required on your part. We will send updated confirmations for the GBTA Convention 2021 by December 30, 2020. Please contact GBTA at refunds@gbta.org or +1 703 684 0836 if you have any additional questions or require a refund.

What if I want to transfer my registration to a different attendee?

If your 2020 registration was transferred to 2021, and you are unable to attend, GBTA will permit a complimentary substitution until January 30, 2021. To initiate a substitution, please contact GBTA Registration Customer Service at gbtasupport@cvent.com with the following information:

  • Original Registrant's name
  • Original Registrant's email address
  • Original Registrant's confirmation number
  • Name and email address of the substitute

GBTA Registration Customer Service will respond with further instructions. All substitution requests must be received no later than January 30, 2021. The GBTA Registration call center can be reached at +1 833 696 7547 or by email at gbtasupport@cvent.com. The call center hours of operations are 9:00 AM - 9:00 PM EST, Monday through Friday.

My company requires that I take the refund option. What are the refund guidelines?

All refund requests must be submitted by the registered organization or credit card holder and include the name of the attendee. Please click here to access the refund request form.

  • Please allow up to 60-90 days for your refund to process.
  • Annual memberships, donations to charity, and service fees are nonrefundable.
  • Refunds will be issued to your original form of payment, unless there is a specific reason why that is not possible, which we ask you to note on the form.
  • We ask you to provide a secondary contact within your company to confirm the refund payment method. This is necessary for audit purposes.

If you have any further questions, please contact refunds@gbta.org.

What should I do if I received a message from someone claiming to represent GBTA about the GBTA 2020 show being moved online and asking me to pay for access?

Please be cautious—this may be an example of an emerging scam targeting attendees of many of the large events and gatherings that have been cancelled around the world due to COVID-19 concerns.

 

 

BUYERS

 

 

What is GBTA doing for the buyer members already registered?

GBTA will automatically transfer all 2020 registrations to GBTA Convention 2021 in Orlando. As a member, you need not take any action. If you require a refund, please reach out to refunds@gbta.org or call us at: 1-703-684-0836. If you had already requested a refund, we will contact you to discuss.

 

 

SUPPLIERS

 

 

What is GBTA doing for the exhibitor attendees already registered?

GBTA will automatically transfer all 2020 registrations to GBTA Convention 2021 in Orlando. As a member, you need not take any action. If you require a registration refund, please reach out to your GBTA Business Development contact so they can discuss options by October 1, 2020.

The GBTA supplier members have been hugely supportive during this pandemic. How is GBTA managing sponsors and exhibitors who planned to be in Denver?

We are very thankful to our supplier members who have continued to support the Association during this pandemic. We will be honoring all sponsorships and exhibition booths, transferring them to the 2021 Convention in Orlando. The GBTA team will be in touch with each supplier to talk through the new plans as they become available. As always, we remain committed to bringing value to our suppliers and producing a world-class event.

What happens to my exhibitor booth?

Exhibit booth contracts will be transferred to GBTA Convention 2021. GBTA Expo Operations Team scheduled Expo Selection appointments with all exhibitors for exhibitors to select new space on the Convention 2021 Expo Floor.  Appointments started on September 8, 2020 and were based on priority points.  Appointments run through December 8, 2020. Any exhibitor needing to discuss other options, the Expo Operations and Business Development contact will/have been in touch.

We do want to be as flexible as possible in light of the extraordinary economic conditions facing the industry today.

What happens to my sponsorship?

All sponsorship will be transferred to Convention 2021 in Orlando. Your GBTA Business Development contact will be in touch with the plans and to discuss your sponsorship in more detail.

 

 

HOTEL & TRAVEL

 

 

Do I need to cancel my 2020 hotel reservations?

Attendees: All reservations made through the GBTA housing center have been cancelled. You will not see charges on your credit card.

In December 2020, GBTA will identify the hotel inventory for Orlando, and will ask all transferred and new attendees to select new hotel reservations and provide a new credit card guarantee. There is no action required on your part at this time.

Exhibitor/Sponsor Housing Blocks: If you have a room block secured for Denver, these blocks will be cancelled. You will not see charges on your credit card. There is no action required on your part at this time. GBTA exhibitors will be required to submit new requests for 2021 room blocks online at a later date.

What should I do with my travel arrangements to a different attendee?

Travel arrangements made for the event are your responsibility to cancel.

Please be mindful that as an industry we all need to work together. The airlines need our support during this time. If you are able to amend, rather than cancel your flight, this will make a huge difference to our airline partners.